Key Features Other Landlord Tools May Not Offer
Most landlord software reminds you when a certificate expires. Rent Logger connects certificates to contractors, tenant booking, maintenance history, and asset tracking in one system.
Configurable Safety Certificates
Add and control every certificate type your portfolio needs, well beyond Gas Safety and EICR. Each type has its own renewal period, reminder lead time, and property assignment rules.
Contractor Compliance on File
Add contractors with insurance and accreditation details, including expiry dates. Dashboard alerts flag lapsed or expiring coverage before you assign work, lowering your risk.
Dedicated Contractor Portal
Give contractors secure portal access to manage certificate renewals and maintenance jobs you assign. They update status, upload documents, and complete work without endless email chains.
Automated Tenant Booking
Contractors set availability and send SMS or email booking invites to tenants. Tenants pick a slot and book directly. A workflow other platforms often charge extra for, included in Rent Logger.
Jobs With Photos, Notes & Invoices
Contractors complete maintenance tasks with comments, photo evidence, and invoices linked to each job. You approve costs and keep a full record of what was done and when.
Property & Asset Maintenance History
Maintenance tasks can relate to a property or a specific asset such as furniture or a fixed appliance. Rent Logger stores the complete maintenance history for every property and item.
Safety Appliance Reminders
Track fixed safety items like smoke alarms with replacement dates and periodic check schedules. Automated reminders tell you when checks or replacements are due.
Integrated PAT Testing
Run PAT testing inside Rent Logger. Contractors or staff enter results per appliance, generate property-wide certificates, and receive the expiry reminders you would expect.
Storage Facilities & Inventories
Manage yards, garages, and other storage locations. Track furniture and appliance inventories off-site, transfer items between properties, and keep asset records in one system.
Safety Certificates Your Way
Every portfolio is different. Define exactly which certificates you track, how often they renew, and which properties need them. Go far beyond the basics with custom types for your business.
- Create, edit, or remove certificate types to match your portfolio
- Set individual renewal periods and reminder lead times per type
- Assign certificate types only to the properties that need them
- Forward dating carries over unused coverage when you renew early
- Dashboard compliance statistics show live coverage rates by type
- Bulk renewal wizard assigns a contractor and notifies tenants in one flow
Certificate types configuration with renewal rules and property assignment
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Vetted Contractors, Less Risk
Before assigning work, know your contractors are covered. Store insurance and accreditation details with expiry tracking, then give approved contractors access to their own portal.
- Record insurance provider, policy number, liability cover, and expiry date
- Track Gas Safe, NICEIC, and other accreditations with reference numbers
- Alerts when insurance or accreditation is expired or expiring soon
- Enable portal access so contractors manage assigned jobs and certificate uploads
- Contractors set working hours and diary availability for tenant booking
Contractor record showing insurance, accreditation, and portal access
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Tenants Book Appointments Themselves
Stop the back-and-forth of arranging access. Contractors publish availability, send automated booking invites, and tenants choose a time slot that works. Included at no extra cost.
- Contractors manage diary availability and working hours in the portal
- Send booking invites by email or SMS with configurable time windows
- Tenants select from available slots and confirm directly in the tenant portal
- Contractors can highlight preferred slots to guide tenant choice
- Automatic reminders if the tenant has not booked before the invite expires
Tenant booking invite with available appointment slots
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Complete Maintenance History
Every job is tracked from request to completion. Link tasks to a property or a specific inventory item, then build a permanent record of work carried out across your portfolio.
- Create maintenance tasks at property level or against furniture and appliances
- Contractors add completion notes, photos, and invoices against each task
- In-house and contractor-assigned workflows with tenant notifications
- Full timeline of status changes, messages, and booking activity per job
- Approve contractor invoices and route costs to the correct property in Xero
Maintenance task detail with photos, comments, and linked property asset
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PAT Testing Built In
Portable appliance testing is fully integrated. Track individual appliances per property, record pass or fail results, and generate property-wide certificates without a separate system.
- Register portable appliances with location, serial number, and test history
- Contractors or staff enter PAT results via the dedicated testing wizard
- Generate property-wide PAT result certificates from completed tests
- Expiry reminders when appliances are due for re-testing
PAT testing wizard and property-wide certificate generation
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Yards, Garages & Off-Site Inventory
Not every asset sits inside a let property. Storage facilities like yards and garages hold furniture and equipment between tenancies. Rent Logger tracks what is stored where and how it moves through your portfolio.
- Create storage facilities for yards, garages, and other off-site locations
- Track furniture and appliance inventories with item codes and condition history
- Transfer items between properties, rooms, and storage locations
- Link maintenance tasks to specific inventory items, not just properties
Storage facility inventory with furniture and appliance tracking
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Compliance at a Glance
Your dashboard shows live certificate coverage, expiring items, contractor compliance gaps, and maintenance that needs attention. Colour-coded warnings make priorities obvious.
Compliance dashboard with certificate coverage and expiring items
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