Key Features Other Landlord Tools May Not Offer
Tenant management is more than storing names. Rent Logger connects applications, ongoing data accuracy, privacy compliance, and day-to-day communication in one workflow.
Digital Tenancy Applications
Send applicants a branded link by email or SMS. They complete employment, financial, occupancy, and Right to Rent details themselves, including an ID photo, so you review a full picture before making a decision.
Tenant-Owned Data Updates
Tenants keep their own records current. Send a data integrity invite and they review and confirm everything you hold, from contact details to employment and emergency contacts, with a full audit trail of changes.
Privacy Policy Management
Publish new privacy policy versions per portfolio. Send acknowledgement invitations in bulk and track who has accepted the current version, with timestamps and IP logged for compliance.
Tenant Portal Access
Grant portal access when you are ready. Tenants see their tenancy, documents, rent overview, and maintenance in one secure place, with messaging to your team through a dedicated channel.
Visual Tenant Directory
Browse all tenants with ID photos and key details at a glance. Filter by portfolio, property, or active tenancy, then click through to the full tenant record in one step.
Compliant Data Retention
Set how long personal data is kept after a tenancy ends. Rent Logger reminds you when records are due for removal and guides deletion with your approval, aligned to UK data protection expectations.
Let Applicants Do the Heavy Lifting
Stop chasing forms over email. Rent Logger's tenancy application workflow captures everything you need for an unbiased decision in one structured submission.
- Lead and joint applicants each complete their own section
- Employment, income, credit history, and occupancy questions built in
- ID photo upload with face detection for a consistent tenant record
- Privacy policy and holding deposit terms accepted digitally at the point of application
- Approve or reject with reasons tracked, then proceed to onboarding or manual tenancy setup
Tenancy application review showing applicant details and ID photo
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Tenants Verify Their Own Information
When details change or it is time for a periodic check, send a data integrity invite. The tenant works through a guided wizard and submits updates securely without you re-keying anything.
- Covers personal details, notification preferences, employment, and emergency contacts
- Essential checks for commercial or simplified portfolios skip non-relevant steps
- Before and after snapshots with field-level audit logs on every submission
- Automatic reminders if the invite is not completed within the expiry window
Data integrity check wizard for tenant self-service updates
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Privacy Policies With Proof of Acknowledgement
When your privacy policy changes, version it in Rent Logger and invite tenants to acknowledge the update. No more wondering whether someone saw the latest terms.
- Version history with effective dates for each portfolio
- Bulk send acknowledgement invitations to tenants with active tenancies
- Dashboard alerts when tenants have not been sent the current version
- Acceptance records include version, timestamp, IP, and consent preferences
Privacy policy version management and pending acknowledgements
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A Secure Channel for Every Tenancy
The tenant portal is the single place for everything related to the property and tenancy. You control when access is granted and what documents are shared.
- Rent overview, tenancy documents, and onboarding progress in one view
- Maintenance requests with category tracking and status updates
- Portal messaging between tenants and your team, with notification preferences
- Landlords can preview the portal experience before inviting tenants
Tenant portal dashboard with property, documents, and messaging
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Every Tenant at a Glance
The tenants page gives you a clean, visual directory. ID photos, active tenancy status, portal access, and data integrity status are visible without opening each record.
- ID photo thumbnails with face-centred cropping on every tenant card
- Filter by portfolio, property, first name, or active tenancy status
- See portal access, last login, and privacy policy status on each card
- One click to the full tenant profile with tenancies, documents, and history
Tenant directory with ID photos and tenancy status cards
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Stay Compliant After a Tenancy Ends
UK GDPR expects you to delete personal data when it is no longer needed. Rent Logger helps you set retention timelines per portfolio and prompts you when tenant records are due for removal, with your approval before anything is deleted.
- Configure retention periods aligned to your privacy policy
- Automated reminders when personal data passes its retention date
- Review and approve deletions rather than silent automatic purging
- Full audit trail of privacy policy acceptances and data integrity submissions
Data retention settings and pending record removal reminders
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