Powerful Features for Self-Managing Landlords
Everything you need to manage your own properties confidently — stay compliant, keep tenants happy, and skip the letting agent fees.
Landlord Portfolio
Manage multiple landlords from a single account with full control over each portfolio.
Multi-Landlord Accounts
Add as many landlord portfolios to a single account as you need. Perfect for landlords with multiple entities or business structures.
Individual Xero Organisations
Connect a different Xero organisation to each landlord portfolio, so invoices and payments flow to the right place automatically.
Privacy Policy Management
Auto-generate an approved privacy policy or upload your own. Full version control with tenant notification management for each new version.
Deposit Terms & Versioning
Maintain comprehensive deposit terms with full version control, ensuring tenants always receive the latest agreed terms.
Xero Account Setup
We help you auto-set up or select existing accounts in Xero for specific payment types such as holding deposits, security deposits, and rent payments.
Data Retention Controls
Set data retention periods for each landlord in line with your privacy policy. We'll remind you when records should be removed — for example, right-to-rent documents two years after a tenancy ends.
Property
Comprehensive property management with everything in one place.
Multi-Property Portfolio
Manage unlimited properties across multiple landlord portfolios with detailed records.
Room & Decoration Tracking
Track rooms, decoration history, paint, flooring, and joinery for every property.
Furniture Inventory
Full inventory tracking with categories, conditions, transfers between properties, and disposal logging.
Key Management
Track key types, quantities, and assignments with checkout/checkin history.
EPC Management
Track Energy Performance Certificates with automatic downloads from the EPC register, expiry monitoring, and rating distribution charts.
Portable Appliance Register
Complete PAT testing management with full testing records, certificate generation, scheduling, and booking management for all portable electrical appliances.
Fixed Appliances
Manage fixed appliance maintenance including inspections, warranty tracking, replacement scheduling, and lifecycle management.
Fixed Safety Appliances
Manage regular testing schedules for HMO fire alarms, emergency lighting, fire doors, and other safety systems. Book and track the appropriate certificates and compliance records.
Block Management
Group properties into blocks and manage common areas such as communal corridors, stairwells, and shared spaces. Track safety certificates and schedule regular inspections for communal areas, with easy photo evidence uploads to maintain a full compliance log.
Tenancies
Manage every type of tenancy from start to finish with full compliance built in.
All Tenancy Types
Create and manage residential, commercial, industrial, parking, and other tenancy types — all from one system with tailored settings for each.
Multi-Tab Tenancy Setup
Comprehensive tenancy configuration with property details, security deposits, tenant and rent share allocations, auto-calculations, and Xero invoicing options.
Commercial Rent Reviews
Full rent review management for commercial leases including upward-only, open market, index-linked, fixed increase, and turnover-based review types with research-based calculations.
Rent Changes
Calendar-restricted adjustments with 12-month compliance checks, full history tracking, and automated tenant notifications before changes take effect.
SDLT Triggers
Track Stamp Duty Land Tax thresholds for long-term tenancies and receive alerts when cumulative rent approaches trigger points.
Periodic Inspections
Schedule and track periodic inspections with configurable frequency, overdue warnings, calendar integration, and easy organisation of inspection visits.
Tenants
Manage the complete tenant journey from first contact through to move-out.
Complete Tenant Journey
From application to onboarding to offboarding — manage every step. Send application forms via email or SMS for tenants to complete, capturing all the information you need to make your decision.
Tenant Management
Comprehensive tenant records including contact details, privacy policy consent, notification preferences, and billing information for business tenants.
Right to Rent
Track compliance checks with document types, expiry dates, outcomes, follow-up reminders, and document uploads to stay fully compliant.
Privacy & Consent
Dual-consent system for email and SMS/WhatsApp notifications, mid-term privacy policy acceptance via secure links, and full audit trail of every consent decision.
Data Integrity Checks
Send periodic data verification requests to tenants to confirm their details are still accurate — covering ID, contact information, privacy policy, and occupancy status.
Guarantors
Record and manage guarantor details for tenancies, keeping all relevant information linked to the tenant and easily accessible.
Referencing
Track tenant referencing status and outcomes as part of the application and onboarding process.
Emergency Contacts
Store emergency contact details for each tenant, ensuring critical information is always to hand when it's needed.
Maintenance
Keep your properties in top condition with streamlined maintenance management.
Tenant Reporting
Tenants can report maintenance issues along with photos straight into the system, giving you all the detail you need to act quickly.
Scheduled Tasks
Set up recurring maintenance tasks like yearly gutter cleaning, boiler servicing, or any other routine job. Manage both scheduled and reported tasks in one place.
Safety Appliance Checks
Schedule regular safety appliance inspections for fire alarms, emergency lighting, and other compliance-critical equipment.
Contractor Assignment
Assign contractors to maintenance tasks directly. Contractors can use the Contractor Portal to view tasks, upload photos, and submit updates for your approval.
Tenant Updates
Easily send progress updates to tenants via SMS or email, keeping them informed throughout the maintenance process.
Compliance & Certificates
The entire purpose of Rent Logger is to keep you compliant. We automate the reminders so you know exactly when something needs changing or updating.
Certificate Tracking
Automated expiry monitoring for gas, electrical, EPC, legionella, and more. Add your own certificate types to suit your portfolio, and easily request new certificates from your chosen contractors.
Smart Reminders
Configurable reminders with escalating alerts as expiry dates approach. Never miss a renewal — Rent Logger keeps track so you don't have to.
Contractor Compliance
Manage your contractors and stay compliant by ensuring their professional certifications are valid and liability insurance is in place before assigning work.
Compliant Communications
Every email sent to tenants conforms with the correct business identification requirements, so your correspondence is always professional and legally compliant.
Finance & Invoicing
Powered by XeroAutomated rent collection and accounting integration.
Xero Integration
Seamlessly connected to Xero for invoice creation and branding themes. Xero tracking categories are assigned to each property, so invoices and expenses are automatically categorised for clear financial reporting.
Automated Invoicing
Invoices produced in Xero contain all the detail needed to be fully compliant — including the rental period, property address, tenant information, and payment terms. Automated daily generation with duplicate prevention.
Financial Reporting
Track income across your portfolio with reporting by property, tenancy, and tenant.
Rent Arrears & Unpaid Rent
Monitor overdue invoices and send informal payment reminders via email and SMS. Stay on top of rent arrears with clear visibility of outstanding balances.
Security Deposits
Track deposit amounts, protection schemes, and expiry notifications.
Communication
Keep tenants and contractors informed through multiple channels.
Email System
Customisable templates, bulk email with WYSIWYG editor, and full audit trail.
SMS & WhatsApp
Two-way WhatsApp messaging with conversation management and status tracking.
Maintenance Comments
Threaded comments with emoji, file attachments, and tenant visibility controls.
Notification Preferences
Configurable email notification preferences for managers and staff.
Administration & Security
Robust security with role-based access controls to keep your portfolio safe.
Two-Factor Auth
TOTP-based 2FA, password breach detection, and timing-safe comparisons.
Role-Based Access
Manager, staff, and tenant roles with portfolio-scoped data isolation. Managers can invite and manage staff members, and view full email and SMS audit logs.
Contractor Portal
Secure mobile-friendly portal for contractors with magic-link login.
Calendar Overview
See every important date across tenancies, certificates, inspections, and rent reviews at a glance. Never miss a deadline with a consolidated calendar view of your entire portfolio.
And there's a lot more where that came from. These are just the highlights — we'd be delighted to show you everything Rent Logger can do.